Microsoft has released the latest version of its popular software Microsoft Office 2013. This new ‘Office’ packs a lot of new features and it can benefit the students largely. This article is all about Microsoft Office 2013 for students: a step by step guide to use it. Students can benefit from the various programs which are a part of Microsoft Office. Microsoft has specially released an edition for students known as the ‘Microsoft Office Home and Student 2013’. You can buy it for around 130$. Four programs are included namely Word 2013, Excel 2013, PowerPoint 2013 and One Note 2013. These are the programs which are used most by students; hence this special edition Microsoft Office 2013 is perfect for them.
You can buy this edition online. You can also download a free 60 day trial of this software. However students can also buy full version of Microsoft Office 2013. So how exactly can students use Microsoft Office 2013? Lt’s turn our heads over with the following steps:
Step 1 – The installation
For the installation of Microsoft Office 2013, you have two options. You can either upgrade from the previous version of office installed in your system or you can keep both of them. If your system earlier had Microsoft Office 2010 installed, then you can choose any one of the two options. If you had a full version of Office 2010, then we recommend you to upgrade to Microsoft Office Home and Student edition 2013 because it will only upgrade the four programs which are a part of this edition and the remaining programs will still be present on your system. So you can enjoy the entire functionality of Microsoft Office.
Step 2 – Using Word 2013
Students use this particular program to write their assignments, for their projects, for submission of reports among other things. Students can now focus a lot better on their work, thanks to the simplified design of this new office. It is in line with the METRO UI, which is being promoted by Microsoft.
Next students had a problem to design their Word document. By designing I mean the appearance of the page. If a student had to make a report on something, he was not sure about the format, the font etc. Moreover he added to apply the settings to each page manually. Word 2013 has this covered for you. Right after you launch your program, Microsoft offers a list of templates that you can use. There are various designs and the settings will apply to your entire document. You can also choose from the thousands of templates available online. You need to simply type in your keyword and hit search. Also students work with PDF files often. Earlier it was very difficult for them to edit PDF documents. They had to convert them to .doc format and the layout of the document was disturbed. But in Word 2013 you can open and edit PDF documents very easily. The layout doesn’t change at all, absolutely no conversion is required. After you edit your document you can save it to PDF format once again.
Also the Picture editing tools have improved. You can change the appearance and alignment of images very easily. You can preview everything and the whole experience is crisp.
While discussing some topics on your projects, you can leave comments. Your friends can reply to your comments on the Word file itself. You can also install a dictionary from office.com and you can have definitions and thesaurus, right next to your document, on the right. Finally if you are reading a document, then you can turn on the ‘Read Mode’, which can prove to be quite immersive.
So, all these new features of Microsoft Office 2013 can help students a lot.
Step 3 – Using Excel 2013
Excel 2013 also has some design changes and you can more or less see the same design through all the programs of Microsoft Office 2013. One of the major changes in Excel 2013 has been the introduction of ‘Quick Analysis´ tool. If you select some data, a small tool pops up which basically conveys what you can do with your data. You can use certain formulas or you can see how your data can be charted. ‘Charting’ seems to have received special attention from Microsoft. You can preview various options like bar diagrams, pie charts etc. You can create multiple charts automatically, by simply selecting data. There is a recommended section for charts, which can help you decide which chart would be perfect. So, do remember that while working with large data, as in the case of reports, you can organize your work quickly.
Also you can divide your spreadsheet according to time, thanks to the ‘Timeline Slicer’. For example if you are tracking your performance throughout the year this nifty tool, will sort the data in various custom time intervals.
You get various templates on your start screen on Excel 2013 also.
Step 4 – Using PowerPoint 2013
PowerPoint uses templates in the most effective way. So many designs are available. Thanks to the online library, there is no need for you to spend time on thinking of the overall design. For various purposes templates are available.
Next you can now use the power of high speed internet in your PowerPoint presentations. You can stream YouTube videos on your slides. Simply insert your video, select the dimensions and you can now stream a YouTube video on PowerPoint itself. You can also insert videos of different formats and play them.
‘Animations’ have also seen improvements. Even if you are novice, you can create professional slides, previews are available readily.
So creating ‘appealing’ PowerPoint presentations is now easier for students.
Step 4 – Other Features
Students can make use of other features or programs like OneNote 2013. It is basically a program that allows you to take notes. Students can run this program on their tablets and can take notes while they are in their class. You can then access these notes on your laptop. This is all done with the help of SkyDrive. This is a cloud storage application that allows you to store 15 GB of data on ‘Cloud’. You can also upgrade to paid plans. Users can start their work on their tablet and save it on their SkyDrive account. Then they can download it and finish their work on their laptops. This is quite convenient and can help students increase their productivity.
So, all in all the new Office 2013 can prove to be quite beneficial for students. There are many features and some of them might be difficult to find. This is perhaps the only drawback of Office 2013. So this was a step by step guide to use Microsoft Office 2013 for students. We hope that you liked it. Don’t forget to share it with your friends. Still having any queries regarding the same then please leave your comments below.